Credentials, Compliance & Professional Standards
Every notary who represents Notable is expected to maintain complete, current, and verifiable credentials. These requirements aren’t just formalities — they protect the borrower, the title company, the lender, and you. A notary who stays compliant demonstrates professionalism, reliability, and respect for the legal responsibilities of this role. At Notable, we hold our notaries to a high standard because our clients trust us to send qualified, prepared professionals to every signing.
Your Commission: The Foundation of Your Authority
Your notary commission is the legal authorization that allows you to perform notarizations. It must always be:
• Active and unexpired
• Issued by your state
• Updated with any name or address changes
• Available upon request
You should know your commission expiration date without having to look it up. A lapsed commission can invalidate documents and expose you to liability — staying current is non‑negotiable.
Required Credentials for Every Notable Notary
To accept assignments through Notable, you must maintain the following:
1. Active Notary Commission
• Must match your legal name
• Must be valid in the state where the signing occurs
2. Current Background Check
• Must be completed through a recognized provider (e.g., NNA or state‑approved vendor)
• Must be renewed annually
• Must remain visible and verifiable
3. Errors & Omissions (E&O) Insurance
• Protects you from unintentional mistakes
• Required coverage amount varies by state or client
• Must remain active and unexpired
4. State‑Specific Authorizations (if applicable)
For example:
• Remote Online Notary (RON) authorization
• Electronic notary endorsement
• Additional state‑mandated training or testing
If your state requires special registration for certain types of notarizations, you must maintain those credentials as well.
Compliance Is an Ongoing Responsibility
Being a notary means staying informed. Requirements can change, and you are responsible for:
• Renewing your commission on time
• Updating your background check annually
• Maintaining active E&O insurance
• Following state‑specific rules and best practices
• Keeping your notary knowledge current
If you’re unsure about a requirement, ask before proceeding. Compliance protects everyone involved.